Work Order Component Calculation Tool for NetSuite

Overview

Food processing involves different functions such as cleaning, coating, concentrating, controlling, disintegrating, evaporation, drying, fermentation, forming, heating/cooling, materials handling, mixing, packaging, separating, storing, transportation, and many more. When different processes and steps are involved, each of these needs to be tracked and recorded to save time and money.

For example: Consider a food processing unit/warehouse dealing with multiple food products. It is possible that the unit owns various components and performs several functions such as material and package handling, allergen management, quality control, and assurance, etc. Each function and component must be tracked and recorded so that – no function and components left unattended or tracked.

The food processing warehouse should have absolute clarity and control over the components/materials available and the functions to ensure seamless operation.

Requirement

Our client’s primary requirement was to calculate the quantity of the components in their warehouse. Also, they wanted a page that will list the number of work orders yet to be processed.

This is because even if work orders are created – it is not necessary that all these orders are pushed to completion at once. At times, few orders are left behind but the warehouse needs to keep track of those items which are expended and those which are in stock.

In this case, our client was using a script for their warehouse operations. So they also asked for a secure and password-protected login page for their script to ensure confidentiality.

Solution

Developers at Jobin & Jismi started off by creating custom pages that revealed the list of work orders yet to be processed. In order to do this, they fetched data from all the work orders in “Process Status” from NetSuite.

We added two custom filters for accessibility based on Location in the first page. Initially, we listed all the work orders on this custom page and the user can select the desired work order. It is important to note here that only a single work order can be accessed and used for calculation at a time.

In the second page, our developers added an editable “completed quantity” field, so that the user can easily change and review the components without going back to the previous page. Here the work order quantity field displays the list of completed items along with the name of the work order, assembly items, etc. 

Key benefits of this customized component calculation tool are as follows:

• The first page helps the user to see a list of components (items) needed to complete the work order.
• The “quantity per” column reveals the number of components needed to make a single product.
• Next, the “estimated quantity” column describes how many components are needed for the total fulfillment of the product.
• The “quantity for completed item” column represents the quantity that was utilized for the completed order.
• Lastly “quantity for the remaining item” reveals the quantity required to finish the work orders pending fulfillment.

Result

In our client’s line of business, there was no room for delay and calculations need to be meticulous. Our developers ensured this through the “ Work order component calculation tool”. Through the calculator tool, they were able to calculate and review the status of component quantities easily.

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